Administrative Assistant

This is an entry level position that is responsible for administrative tasks such as: answering phone calls, welcoming visitors, filing, assisting with temporary staff payroll, order entry, and billing. The Administrative Assistant works with both the Logistics and Talent Management teams. Typical hours are Monday-Friday 8am-4pm.

You Will:

• Convert requisitions to purchase orders. (PM, services, non-standard)Complete purchase order communication to vendor-Print EDI and fax PO’s.
• Complete receiving of PM parts
• Review report for invoices blocked for payment
• File all receiving paperwork sending customer owned requirements prior to filing
• Monitor inbound monitor for non-raw materials for POs in the past on a weekly basis
• Complete entry of all sales orders in SAP. Makes revisions as customers communicate changes.
• Manage all dock appointment requests
• Complete daily customer billing and confirms shipments on customer portal
• Create requisitions and POs for customer owned labels shipments
• Complete content management as assigned (update material master, create BOM, create routing, create production versions, and request print cards) as assigned by Logistics Manager or Site Scheduler
• Assist Talent Manager in creating personnel files and processing temp labor hours
• Welcome visitors by greeting them, in person or on the phone.
• Maintain supplies inventory using purchasing system
• Report food safety issues to personnel with authority to initiate action
• Complete other duties as assigned

You Have: