Administrative Specialist

Panera Bread hiring for Administrative Specialist jobs in Maryville, IL, US

Job Summary

This position is responsible for providing direct support to the Fresh Dough Facility Manufacturing management team in all aspects of office administration.  Specific responsibilities include daily production planning, human resource administration, accounts payable, invoicing, payroll administration, inventory, and customer service.  This position requires the ability to handle information and documents in a professional and confidential manner.

This position reports directly to the FDF manager.

Work hours: Saturday- Wednesday 4am-12:30pm

Thursday and Friday are days off.

Competitive pay - $20/hr.

Qualifications and Experience

• Daily maintenance and operation of the Oracle Process Manufacturing system
• Verify café orders, make adjustments, and generate paperwork for Production and Distribution
• Receive, confirm and ensure timely credits for add-on orders
• Weekly Processing of hourly payroll for facility and maintenance of  accurate payroll records
• Enter all food and paper receiving, confirm pricing and enter into system for inventory reconciliation
• Maintain OSHA logs and post injuries in compliance with OSHA regulations
• Control purchasing POs and check invoices for accuracy
• Work with Accounts Payable to set up new vendor; complete required documents to open credit.
• Order and maintain adequate office supplies for facility
• Set up and maintain personnel files on all hourly associates and assist FDF manager with new hire paperwork, associate orientation, WOTC and conduct hourly candidate telephone screening and reference checks, when needed.
• Monitor and check I-9 monthly to ensure compliance.
• Ensure all terminated associates are paid, conduct exit interviews and work with HR/Payroll to obtain proper termination documentation.
• Responsible for receptionist duties, including customer service for all incoming calls from outside customers, vendors and Support Center personnel.
• Support FDF engagement programs (Diversity Week, potlucks, picnics, etc.)
• Perform all other duties as assigned.

We Offer:

Competitive Pay • Competitive Health & Welfare Benefits • Company-Matched 401(k) Savings Plan • Paid Vacation • Paid Holidays • and more!

Essential Physical Requirements

The following physical requirements must be performed with or without reasonable accommodation.  The work environment requires tolerance to variations in temperature, wet conditions in dishwashing area, exposure to food products, and manufacturing equipment that includes a variety of controls and mechanisms.

• Ability to manipulate equipment utilizing manual dexterity
• Ability to stand, walk, squat, and sit for long periods of time
• Ability to understand written and verbal instructions
• Ability to perform repetitive motion movements with upper extremities

Equal Opportunity Employer and Affirmative-Action Employer