Administrative Assistant

• Communication: 
• Handling phone calls, emails and correspondence to ensure effective communication.
• Maintain Calendar for shared office space and shared equipment. 
• Mail: 
• Opening and sorting incoming mail, 
• Making special shipments and sending certified mail. 
• Financial Administration: 
• Processing invoices and managing petty cash
• Obtaining and uploading employee recipes 
• Managing Office Supplies: 
• Ordering and maintaining inventory of supplies and equipment
• Supporting staff with regular purchases such as bus passes and gift cards for people in service
• Document Management: 
• Organizing and maintaining physical and electronic files.
• Data entry and record keeping
• Office Maintenance: 
• Ensuring the office environment is organized and coordinating with facilities management if needed
• Vehicle maintenance: 
• Ensuring the company vehicles are clean and well maintained, coordinating and scheduling maintenance when needed.  

SCHEDULE:  Monday-Friday 8:00 a.m. to 5:00 p.m.

PAY:  $22-$24 per hour