Executive Administrative Assistant

Leidos hiring for Executive Administrative Assistant jobs in Annandale, VA, US

Description

***Must have an active DOE Q or active DOD Top Secret to apply!***

Leidos is hiring a full-time Executive Administrative Assistant supporting the National Nuclear Security Administration (NNSA) Office of Production Modernization Materials Management Programs (NA-19).  This individual is responsible for managing a wide range of management program assistant duties in support of the Principal Assistant Deputy Administrator (PADA) for Production Modernization and Materials Management Programs and other Federal and contractor staff as assigned.  This individual will be located at the Department of Energy (DOE) federal office building located in Washington, DC. The successful candidate will use advanced computer skills to streamline processes, manage senior executive schedules, compile briefings, reports, track actions and coordinate other taskings for the office.  The position requires experience exercising mature judgment and making independent decisions in accordance with established policies, rules and procedures.  The work performed under this program is in support of the successful achievement of goals related with a long term, multi-billion-dollar program within the National Nuclear Security Administration (NNSA) Office of Defense Programs.

We are looking for an experienced individual with expertise working in government, DOD, DOE, or military environment.  The successful candidate must have a depth of experience working in a classified environment and relevant understanding of policies and procedures applicable to support NNSA programs.  The individual must be self-starting, possess an ability to work in a highly dynamic environment, and have an ability to interface with a broad range of federal and military senior staff and leadership.

Location: This is a full-time position onsite at the NNSA offices in Washington, DC with a potential to telework up to 20% of the time based on customer needs.

Roles & Responsibilities include:

• Detail oriented, professional demeanor with strong organization and proven interpersonal skills.
• Ability to manage executive schedules, multiple meetings, and working in classified and unclassified environments; arrange classified and unclassified conferences and meetings.
• Using advanced computer skills including information management, using and managing data, setting up and troubleshooting electronic processes to streamline procedures.
• Managing a wide range of management and administrative duties (travel, calendars, correspondence, organization charts, telephone lists) in support of the office.
• Facilitating senior management correspondence and communication including preparing memos, and correspondence with minimal oversight, as well as accurately compose and prepare effective correspondence and reports.
• Using ConcurGov travel system to manage and track travel expenses.
• Filling out and reviewing timesheets for completeness and compliance in ATAAPS federal timekeeping system.
• Managing work orders in support of onboarding process, setting up office space and support for new personnel.
• Processing Visit Requests (i.e., security clearances, Sigmas, etc.).
• Managing work orders in support of onboarding process.
• Developing and presenting training material, keeping track of certification renewals and training requirements.
• Assisting NA-19 Federal staff with briefings, uploading materials and slides for meetings.
• Working with NA-19 Federal and contractor staff to oversee deliverables and actions as needed.
• Managing physical security of classified safe and administering security procedures for access to controlled areas.
• Protect integrity, authenticity, and confidentiality of records in accordance with established procedures.
• Maintaining awareness of and competence in headquarters initiatives for communication and information sharing.
• Maintaining attention to detail in a multi-project work environment, with potential frequent interruptions, with competing needs requiring clear understanding of prioritization.
• Ability to exercise mature judgment and make independent decisions in accordance with established policies, rules and procedures.
• Ability to work in a team environment, interacting with a range of federal and contractor staff.

Required Clearance, Education, & Experience:

• Active DoD Top Secret and/or Active DOE Q clearance.
• High school diploma with 5+ years of experience working in classified and unclassified environments. Bachelor’s degree preferred.

• Excellent written and verbal communication skills, with demonstrated experience developing briefings for senior and executive management.
• Must possess strong organizational and interpersonal skills.
• Proficiency in the Microsoft Office suite (MS Word, MS PowerPoint, Outlook, and MS Excel) with particular emphasis on word processing, presentation, and spreadsheet applications required.
• Proficiency in ConcurGov travel system, ATAAPS federal timekeeping system, NNSA SharePoint Portal.
• Experience with administering security processes that ensured security and integrity of classified systems, hardware and data in accordance with established procedures.
• Experience maintaining physical security of classified safe, including all content, from creation through destruction in accordance with and in compliance with applicable regulations.
• U.S. Citizen

Preferred Qualifications:

• Nuclear weapons program experience
• Interagency experience

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.