Special Assistant

General Dynamics Information Technology hiring for Special Assistant jobs in Washington, DC, US

Special Assistant

Job Description:

GDIT is hiring a Special Assistant to support a government agency. The SA is an integral member of the agency, with primary responsibilities in providing support to the Division Director and Regional Supervisors while working in close partnership with other federal and contractor staff to provide administrative support in a variety of areas. The SA provides daily support and is responsible for a number of special projects within the office.

Job Duties:

• Provide direct support to the Division Director, brief Division Director on matters requiring executive attention.
• Manage the Division Director's schedule and provide reminders around important deadlines as needed; provide support by tracking and maintaining information workflows.
• Manage flow of information between the Division Director, Regional Supervisors, and Regional Staff; ensure requests for action are relayed to appropriate staff and implement actions to ensure timely response.
• Coordinate Division Director travel and meeting arrangements, process travel and expense reports upon completed travel.
• Provide high-level support on a range of analytical tasks to support decision making.
• Coordinate and prepare briefing materials and presentations to include research briefings for the Division Director.
• Develop key resource materials for attendance at meetings, conferences, and seminars by preparing briefing material in coordination with other division staff.
• Manage communications with internal and external partners and participate in outreach and coordination efforts in conjunction with other division staff.
• Maintain SharePoint workflows and document repositories, ensuring consistent standards of document organization and collection across the division.
• Recommend procedures that will improve the efficiency and effectiveness of workflows. Draft Standard Operating Procedures for reoccurring processes.
• Support staff in requesting leadership review/approvals/meetings, coordinate office workflows. Upload and edit documents to an office-wide SharePoint site.
• Support coordination of inter-agency and international visitor meetings, escort guests.
• Compile meeting agendas and minutes as needed.
• Support compilation and analysis of various contract, program, and financial data using various database programs, and prepares monthly status reports based on the results as needed.
• Analyze and evaluate documents submitted via SWIFT from federal agencies and outside stakeholders to determine dissemination within internal offices.
• Support new initiatives and projects as needed.

This is a temporary position (4-6 months) to provide extended leave coverage. At the end of the coverage period, the candidate would move into another position on the contract, or would transition to part-time/on-call, based on program need.

This position is based in Washington, DC and requires a Public Trust clearance.

Qualifications:

• Bachelor's Degree in a related discipline and 4-5 years of related experience.
• Excellent organization skills, analytical skills, and attention to detail.
• Previous experience supporting government or executive leadership required.
• Prior experience in the fields of immigrant and refugee services preferred.
• Excellent collaboration skills; able to work synergistically with other team members
• Highly productive with minimal direct supervision.
• Excellent written and verbal communication skills.
• Expertise in MS Office including MS Word, Excel, and PowerPoint.

GDIT IS YOUR PLACE:

• Full-flex work week to own your priorities at work and at home
• 401K with company match
• Comprehensive health and wellness packages
• Cutting-edge technology you can learn from

Work Requirements

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Years of Experience
5 + years of related experience

* may vary based on technical training, certification(s), or degree

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Certification

Travel Required
Less than 10%

Salary and Benefit Information
The likely salary range for this position is $76,690 - $94,875. This is not, however, a guarantee of compensation or salary. Rather, salary will be set based on experience, geographic location and possibly contractual requirements and could fall outside of this range.
View information about benefits and our total rewards program.
About Our Work

We are GDIT. A global technology and professional services company that delivers consulting, technology and mission services to every major agency across the U.S. government, defense and intelligence community. Our 30,000 experts extract the power of technology to create immediate value and deliver solutions at the edge of innovation. We operate across 30 countries worldwide, offering leading capabilities in digital modernization, AI/ML, Cloud, Cyber and application development. Together with our clients, we strive to create a safer, smarter world by harnessing the power of deep expertise and advanced technology.

GDIT is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.