Proposal Coordinator

Our team is looking for a TS/SCI cleared Proposal Coordinator with experience in traditional U.S. Government, FEDSIM, and commercial proposals to support large efforts in our Reston and Chantilly, VA offices.

The Proposal Coordinator will collaborate with the Proposal Manager in all aspects of proposal planning and logistics. Coordinates document production to support proposal development, reviews, and delivery. This includes working closely with the Proposal Manager and team to review the Request for Proposal (RFP) for requirements and supporting the development of compliant production and delivery plans. The Coordinator sets up or monitors the Collaborative Capture Environment (CCE) and monitors configuration control of all proposal artifacts. The Coordinator facilitates all desktop publishing, graphics, and editing activities. The Coordinator supports reviews, preparing review copies and merging reviewers’ comments; preparing documents for final management review; coordinating final document production including final formatting, preparation of binders and tabs, and coordination of printing; preparing electronic copies; and supporting boxing and shipping.

Primary Responsibilities:

• Assists proposal managers in providing day-to-day supervision of the proposal process as they plan and build high quality, winning responses to requests for proposals.

• Works collaboratively with a wide range of personnel, including book bosses, technical and business subject matter experts, authors, capture managers, contracts managers, and production staff to facilitate efficient and effective proposal development.

• Read and interpret RFP requirements to ensure compliance with font, type size, margins, and other proposal submission requirements

• Review the proposal schedule with the proposal manager and ensure deadlines for DTP, graphics, and editing are realistic/achievable

• Prepare the Proposal Production Plan to ensure compliance with proposal delivery requirements

• Work with the Proposal Manager in maintaining configuration control of documents and deliverables in SharePoint (CCE)

• Provide logistics support to the proposal team

• Coordinate and schedule publications support (DTP, editing, and graphics)

• Able to DTP proposal deliverables

• Perform visual Quality Assurance (QA) inspection of all proposal deliverables

• Coordinate hardcopy production of proposal deliverables

• Prepare electronic files

• Works with and facilitate hardcopy and electronic delivery in coordination with Capture Manager, Proposal Manager, and/or Leidos Contracts Representative

• Works closely with the Proposal Manager with other administrative tasks, as required

• Anticipate and communicate team needs (CCE, IT, reproduction, proposal facilities, special supply orders, etc.).

• Be assertive if additional resources are required

Basic Qualifications:

• Bachelor's degree and 8+ years of related federal proposal experience or additional years of proposal experience in lieu of a degree.

• Experience in proposal preparation, coordination, and production

• Good verbal and written communication skills

• Ability to effectively communicate with proposal leaders, proposal authors, and Business Development personnel

• Expert in Microsoft Word. Skilled in formatting Microsoft Excel and PowerPoint documents

• Skilled in Adobe Acrobat Pro for creating PDFs, and comparing and merging files

• Able to work overtime and weekends, as required, to meet proposal schedule

• Must have an active TS/SCI Clearance or be able to obtain a TS/SCI clearance.

• Working experience in Desktop Publishing.

Preferred Qualifications

• Expert Desktop Publisher able to create and format visually appealing Microsoft Word templates and Excel documents in compliance with RFP requirements

• Knowledge of Adobe Illustrator and other Creative Suite software