Lab Administrative Support Specialist

Leidos hiring for Lab Administrative Support Specialist jobs in McLean, VA, US

Description

Leidos is seeking a technology savvy and highly organized, detail-oriented individual to join our Saxton Lab Team as a Lab and Project Management Office (PMO) Administrative Support Specialist!

Our team operates the Federal Highway Administration’s (FHWA) Saxton Transportation Operations Laboratory (STOL), a USDOT research lab focused on the improvement of transportation operations, safety, mobility, and environmental impacts. Learn more about STOL here! As the Lab and PMO Administration Specialist, you will play a key part in the business operations and R&D program support activities of the Leidos team focused on connected vehicle research. At the Saxton Transportation Operations Lab located just outside DC, we advance connected and automated vehicle technologies for the FHWA by developing, testing, and demonstrating new capabilities associated with vehicle-to-vehicle and vehicle-to-infrastructure communication. Our ideal teammate is motivated by variety, efficiency, self-teaching, and taking ownership of problems until their resolution. If this sounds like the kind of environment where you can thrive, keep reading!

In this role, you will provide essential administrative support to our research lab and project management office, ensuring the efficient day-to-day operations and project delivery. The ideal candidate will possess strong multitasking abilities, excellent communication skills, and a proactive approach to problem-solving. You will collaborate with both program/project managers and engineers to anticipate administrative and business process conflicts, and work to resolve them in real time. This is an excellent opportunity for someone who is seeking a front row seat to a fast-paced research environment and wants to grow their administrative support and leadership skills.

Location: McLean, VA – 5 days a week

Primary Job Responsibilities:

• Administrative Support and Human Resource Assistance
  • Efficiently execute advanced administrative tasks in an on-site customer Research and Development (R&D) Lab and project management office environment.
  • Assist with office logistics, such as procurement of goods and services, coordinating improvements to and maintenance of the office environment and testbed facilities, to support the lab and research activities.
  • Support the Onboarding/Offboarding of employees.
  • Ensure compliance with organizational policies, procedures, and regulations.
  • Maintain accurate and organized documentation, including standard operating procedures (SOPs), safety protocols, project documents, etc.
  • Other duties as assigned.
• Communication and Coordination
  • Serve as a central point of contact for internal and external inquiries, coordinating and redirecting communications as necessary.
  • Handle email and telephone correspondence in a professional manner.
  • Track and report program activities to multiple audiences (clients, public, internal management, etc.).
• Project Management Support
  • Support a variety of technical projects with scheduling and facilitating meetings, workshops, and events, including preparing agendas and taking minutes.  
  • Assist with project management tasks, such as tracking timelines, milestones, and deliverables; coordination of archival records (e.g., past deliverables, calendars, schedules, etc.).
  • Ensure document control, including managing and maintaining documentation, such as deliverables, reports, presentations, and proposals, within Leidos SharePoint and team collaboration tools.

Required Qualifications:

• Bachelor’s degree in business administration, project management, or a related field, and at least 2 years’ experience working in an office environment, or High School diploma with 4 years of progressively challenging office experience.
• Proficiency in Microsoft Office, Outlook, Word, PowerPoint, and Excel.
• Experience with SharePoint or other similar cloud-based team collaboration tools.
• Ability to obtain and maintain a Public Trust clearance which includes 3 years of immediate residency in the US.
• Valid driver’s license and ability to pass DMV background check.
• Must possess excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize effectively.

Key Attributes:

• Enjoys multi-tasking, diverse work, and quick completion with follow through to ensure execution achieves the desired outcomes.
• Ability to see connections among disparate information sources, manage interdependencies, and foresee and mitigate potential issues and scheduling conflicts.
• Desire to learn and grow, and an ability to self-teach with minimal guidance as well as take responsibility for functional areas and lead tasks and activities.
• Excellent time management and multiple-ongoing task management skills.
• Must be willing to learn technical topics, and work in a technical research environment.
• Must be able to work well under tight deadlines, independently and as part of a team in a fast-paced environment.

Extra Consideration given for:

• Prior experience in government contracting.
• Passion for science and technology.
• Prior experience supporting and working on proposal teams.
• Familiarity with business development operations.
• Advanced MS Office utilities and computer skills such as VBA Coding

Anticipated salary range for this role is $60,000 - $80,000

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.