Executive Administrative Assistant

Leidos hiring for Executive Administrative Assistant jobs in Dulles, VA, US

Description

Leidos has an immediate need for an experienced Executive Administrative Assistant to support three Senior leaders within the National Security Sector. The candidate will regularly interact with executive and senior management and staff, Leidos staff and outside entities. The candidate will perform a broad range of administrative tasks, to include managing schedules, preparing correspondence, coordinating meeting logistics, preparing expense reports, and coordinating travel. Occasional overtime may be required.

This position will be onsite at our Reston Headquarters and report to the Senior Vice President of Human Resources for the National Security Sector.

Primary Responsibilities:

• Provide strategic executive administrative support to three senior leaders within the National Security Sector
• Perform advanced administrative assignments requiring a high level of competency in office procedures and detailed knowledge of Leidos’ organization, procedures, and operations
• Manage complex calendars with an understanding of which activities are most appropriate for the allocation of the senior leader’s time
• Prepare and reconcile expense reports and manage and coordinate meeting arrangements and travel plans for both domestic and global travel
• Engage with Leidos senior leaders and external senior executives (customer and contractor partners), which requires a significant amount of explanation, clarification, and diplomacy
• Compose emails, letters, and other correspondence; handle the highest level of confidential information
• Work independently, exercise considerable discretion and be forward thinking in managing executive activities such as speaking engagements, meetings, client relationships, research, and all executive duties as required
• Prioritize and carry out special projects and complex assignments as needed, exercising frequent independent judgment, initiative, and tact
• Coordinate special events as needed

Basic Qualifications:

• High School degree and 5+ years of experience providing executive administration support in a corporate environment for executive level leaders.
• Present a positive and personable demeanor with an ability to interact and relate well with both external and internal contacts at all levels, up to and including executives and customers.
• Ability to work effectively with key administrative personnel across the enterprise.
• Strong written and verbal communication skills, sound decision-making and prioritization ability, and attention to detail are critical.
• Excellent calendar management skills including the ability to coordinate complex executive meetings. Must have a mastery of Microsoft Outlook including Teams and other communication channels.
• Proficiency in Microsoft Word, Excel, PowerPoint and SharePoint required.
• Demonstrated ability to work on multiple projects simultaneously with a commitment to completion of projects on a timely basis.
• Strong problem-solving skills with an ability to diagnose and resolve complex issues.
• Must be able to provide full time in person support at the Reston Headquarters.
• US Citizenship with the ability to potentially obtain a security clearance.

Preferred Qualifications:

• Bachelor's degree in Business Administration is preferred.

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.