Research Administrative Assistant

Leidos hiring for Research Administrative Assistant jobs in Cardiff By The Sea, CA, US

Description

Leidos is currently seeking a Research Administrative Assistant to support the Naval Health Research Center (NHRC) in San Diego, CA. Our mission is to provide high quality research support services to the Chief Science Executive, Technical Director, and NHRC Scientists to help achieve their objectives. The Research Administrative Assistant will be primarily responsible for providing administrative support and administrative functions including, but not limited to, calendar management, updating standard operating procedures (SOPs) and guides, taking meeting minutes, and maintaining trackers. This role requires excellent organizational skills, attention to detail, time management, and the ability to prioritize tasks effectively.

This full-time position is based onsite with an approved telework agreement in place, allowing for hybrid work. Work hours to coincide with the standard command business hours of 0700-1630. The current requirement is minimum 2 days at the customer site in San Diego, CA per 2-week pay period, day of the week may vary.  Please note, the telework agreement and ability to work remotely are subject to change based on organizational needs and policies.

Primary Responsibilities:

• Perform a broad range of administrative duties including scheduling and coordinating in-person and virtual meetings, creating meeting agenda, and taking minutes.

• Manage calendars and maintain action item tracker for senior leadership.

• Effectively communicate with internal and external teams to help facilitate the implementation of new or changing policies and processes.

• Support team on collaborative projects, department meetings, and command events.

• Review and recommend improvements to existing SOPs, instructions, and guides.

• Perform support functions such as compiling reports and metrics, setting up weekly and monthly meetings, and submitting forms through electronic approval routing systems.

• Maintain science investigator guidelines, product lists, and technology transfer regulations.

• Adhere to the command authored works review and agreements approval process.

Required Education and Experience

• Bachelor’s degree in health promotion, public health, psychology, or a health-related field

• Experience preparing and reviewing both technical and scientific documents

• Ability to manage concurrent tasks; able to complete assignments quickly without sacrificing accuracy and attention to detail; self-starter and motivated; and adept at working in a highly customer-oriented and professional environment

• Proficiency in Microsoft Office suite, MS Teams, Office 365, and Adobe Acrobat; experience in virtual meeting platforms such as MS Teams and Zoom

• Hold US Citizenship and the ability obtain and maintain a SECRET government security clearance.

Preferred Qualifications

• Working knowledge of Navy medical R&D activities and the government and military in general.

• Previous or current clearance or history of a completed government background check.

Naval Health West - NHW

While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above.

The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

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