Legal/OEC Administrative Assistant

Abbott Laboratories hiring for Legal/OEC Administrative Assistant jobs in Alameda, CA, US

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.
• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO.
• An excellent retirement savings plan with high employer contribution.
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

This position works onsite out of our Alameda, CA in the Legal Division.

As a Legal/OEC Administrative Assistant, you will provide administrative support to the Legal organization including DVPs, attorneys, directors, and other team members.

What You’ll Work On

• This position provides comprehensive support to the Divisional Vice President (DVP) of Legal Operations and others within the team, as assigned, with occasional need for overtime support
• Responsible for all departmental administrative functions, including managing calendars, creating and modifying business documents, managing department meetings and processes, scheduling travel, processing expense reports, and answering phones
• Utilizes advanced software skills, including Microsoft Office Suite and other business-specific software such as iManage document management, corporate travel, and procurement, to effectively support their organization
• Qualified candidates will demonstrate top-notch written, verbal and proofreading communication skills
• Practices good judgment and maintains confidentiality in handling sensitive business information
• Consistently interacts with high-level executives and works with cross-functional teams in connection with projects and division-wide support
• Builds strong working relationships and networks with others to drive efficiency into the organizations they support 
• Provides basic project management support and assists with meeting/event coordination
• Conducts onboarding activities, including workspace set-ups for new employees
• Prioritizes workload to ensure departmental support needs are fulfilled
• Maintains departmental files, as assigned, in compliance with corporate policy
• Responsible for compliance with applicable Corporate and Divisional Policies and procedures

Required Qualifications

• High School diploma or equivalent, some college preferred
• 5+ years of previous administrative experience or equivalent is required
• Very quick and advanced verbal, written and proofreading skills
• Advanced experience in Microsoft Office Suite (Word, PowerPoint, Teams/SharePoint, Outlook, and Excel); intermediate Excel and SAP, Concur experience preferred
• IP experience is preferred
• Able to juggle multiple competing needs, prioritizing as appropriate
• High level of integrity and professionalism in handling sensitive and confidential information
• Ability to work independently and as part of a team
• Proactive problem solver with strong attention to detail

* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.

Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives:  www.abbottbenefits.com

Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.

Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews and @AbbottGlobal.

The base pay for this position is $23.90 – $47.80 per hour. In specific locations, the pay range may vary from the range posted.